Actors:

• Educational Consultant: Runs policy development workshops.
• Participants: Folks attending the workshop, like school admins, teachers, and other key players.
• Friend AI Necklace: A nifty smart necklace that records, transcribes, and organizes meeting content using built-in AI.

Preconditions:

• Everyone gets their Friend AI Necklaces.
• The workshop's agenda and goals are shared with everyone.

Scenario:

• Workshop Setup:

  • The Educational Consultant kicks off the workshop and makes sure everyone’s got their Friend AI Necklaces on.
  • The necklaces are turned on to start recording and transcribing the chat.

• Initial Discussions:

  • Participants chat about current policies, point out issues, and suggest new ideas.
  • The Friend AI Necklace captures everything, transcribing in real-time and picking out key policy suggestions.

• Organizing Action Items:

- As the chat goes on, the Educational Consultant uses the necklace to mark important action items.
- The AI spots these highlights and sorts them into a task list for later.

• Feedback and Review:

  • Participants give their thoughts on the proposed policies.
  • The Friend AI Necklace keeps recording and transcribing, grabbing all the feedback and adding it to the policy development notes.

• Breakout Sessions:

  • The workshop splits into smaller groups to tackle different policy aspects.
  • Each Participant’s necklace records these subgroup chats, so nothing gets missed.

• Consolidation of Information:

- The Educational Consultant collects all the transcriptions and action items from the necklaces.
- The AI pulls everything together into a summary document, sorting recommendations and tasks by topic.

• Post-workshop Review:

  • The group reviews the summary document together at the end of the workshop.
  • Everyone can access all the recorded sessions and transcriptions on a shared digital platform.

• Documentation and Implementation:

  • The final document is drafted and polished using the transcriptions and organized notes from the necklaces.
  • Detailed plans for putting the policies into action are made, making sure everyone’s on the same page with the agreed tasks.

Postconditions:

• Detailed records of discussions, recommendations, and action items.
• Clear, organized, and easily accessible workshop records.
• Effective development and implementation of educational policies.

Assumptions:

• Everyone knows how to use the Friend AI Necklace.
• The tech reliably transcribes and organizes content without hiccups.

This use case shows how an educational consultant can use the Friend AI Necklace to make policy development workshops more efficient and effective.