Actors:
- Supplier Representative
- Vendor Representative
- Manager
- Friend AI Necklace
Preconditions:
- The Manager is wearing the Friend AI Necklace.
- The Friend AI Necklace is set up and working properly.
- A meeting is planned between the Supplier and Vendor Representatives.
Main Flow:
- The Manager shows up at the negotiation meeting, making sure the Friend AI Necklace is turned on.
- As the meeting kicks off, the Friend AI Necklace starts recording everything.
- Supplier and Vendor Representatives chat about terms and conditions, like payment schedules, delivery timelines, and quality standards.
- While they talk, the Friend AI Necklace picks up key points and transcribes them on the spot.
- When they agree on something, the Friend AI Necklace marks it as "Agreed" in the transcription.
- The Manager can ask the Friend AI Necklace to set reminders or follow-up tasks for specific terms, like "remind me to check delivery status one week before the deadline."
- The Friend AI Necklace organizes the transcriptions into neat meeting notes, sorting terms, follow-ups, and pending items.
- If they discuss extra data like cost breakdowns or performance metrics, the Friend AI Necklace flags them for later analysis.
- At the end of the meeting, the Manager checks the transcriptions and organized notes through the Friend AI Necklace's app.
- The Manager shares the notes with the Supplier and Vendor Representatives to make sure everyone is on the same page.
- The Friend AI Necklace saves the recorded audio for future reference, adding metadata like date, participants, and key discussion points.
Postconditions:
- Clear, organized transcription of negotiation terms, conditions, and agreements stored.
- Action items and reminders are set and accessible to the Manager.
- Meeting notes are shared with all parties involved for confirmation and alignment.
- Recorded audio is archived for any necessary follow-up or verification.
Notes:
- The Friend AI Necklace should have enough battery life and storage to last the whole meeting.
- Automatic transcription and flagging help ensure accuracy and save time after the meeting.
- Regular updates keep the Friend AI Necklace software up-to-date with new terms and industry jargon.
