Actors:
- Couple (Bride and Groom)
- Wedding Planner
- Various Vendors (Caterer, Florist, Photographer, Venue Manager)
- AI Necklace (referred to as Friend AI Necklace)
Preconditions:
- Everyone's gathered for the vendor coordination meeting.
- Each person is wearing their Friend AI Necklace.
- The AI Necklace is set up and ready to record and transcribe.
Scenario:
Initiation:
- The Wedding Planner kicks off the meeting.
- Friend AI Necklace starts recording.
Meeting Kickoff:
- The Wedding Planner lays out the meeting's goals and agenda.
- Friend AI Necklace captures all the agenda points.
Vendor Insights and Discussions:
- The Caterer talks about menu options and dietary needs.
- Friend AI Necklace transcribes these details into a neat document.
- The Florist shares ideas for floral arrangements and color schemes.
- Friend AI Necklace organizes these choices, linking them to specific wedding events and locations.
- The Photographer discusses different packages and key photo moments.
- Friend AI Necklace logs the conversation and highlights important preferences.
- The Venue Manager explains the venue layout, timing, and logistics.
- Friend AI Necklace notes down the spatial arrangement and timing schedules.
Specification Agreements:
- The Couple decides on specific menu items, floral arrangements, photo packages, and venue details.
- Friend AI Necklace transcribes these agreements word-for-word and formats them into a contract-ready document.
Action Items and Next Steps:
- The Wedding Planner summarizes action items for each vendor.
- Friend AI Necklace captures this summary and sends the respective to-dos to each vendor's contact email.
Vendor Contact Information Organization:
- Each vendor provides updated contact details and preferred communication channels.
- Friend AI Necklace automatically organizes this information into the Couple's dedicated wedding planning folder.
Finalization:
- The Wedding Planner thanks everyone and outlines the next steps.
- Friend AI Necklace ends the recording and confirms the entire transcription, sending a wrap-up email to all participants.
